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Ref. |
Information Required |
Information Provider |
Interested Parties |
Freq |
Web |
Method * |
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Any information about the business which may impact the
business case or risk log |
Project Board |
Project Mgr |
Asap |
ý |
Verbal Briefing |
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Any changes to the risk log affecting the project |
Project Board
Project Team |
Project Mgr |
Asap |
ý |
Verbal Briefing |
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Description of the scope and terms of the project as
originally baselined by the Project Board at initiation. |
Project Mgr |
All parties |
Start Proj. |
þ |
PID |
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Any queries or statements of concern |
All parties |
Project Mgr |
Asap |
þ |
Project Issue |
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Any changes that are required to any products be they
specialist, management or quality. These changes may arise as a product is
likely to, or already deemed to have, failed. |
All parties |
Project Mgr |
Asap |
þ |
Project Issue |
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Impact analysis of a project issues or change requests,
with decision on resolution, recording the details in the Project Issue Log |
Project Manager |
Originator of issue |
Asap |
þ |
Project Issue Response |
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Summary of issues and changes being made to the PID |
Project Manager |
All parties |
Mth |
þ |
Project Issue Log |
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Any Project Issue should be examined to see if lessons
could be learned to effectively improve this, or other, projects. |
All parties |
Project Board |
Asap |
þ |
Learned Lessons Report |
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Schedule of transfer of local payroll arrangements to
peoplelink Payroll |
Project Board |
All parties |
By Dec 2000 |
þ |
Migration plan
distributed by HR Key Contacts |
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Communiqué issued to keep all interested parties advised
of project progress. |
Project Board |
HR Key Contacts;
Pay Owners;
Pay Key Contacts;
Stakeholders;
Project Team;
Other Pay Staff;
Management;
Oveseas |
After Board meet |
þ |
Peoplelink Payroll
Communiqué
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Update required to a specific payroll site e.g. during
the hand over process. This will include any personal matters affecting
payroll staff directly e.g. periods of notice; career reviews etc. |
Project Board |
Pay Owner;
Pay Key Contact;
Other Pay Staff;
Management |
Asap |
ý |
Site briefing by local HR Key Contact |
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Any new risk or a risk that deteriorates beyond project
manager tolerances. |
Project Mgr |
Project Board |
Asap |
ý |
Exception Plan |
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The detailed requirements of work to be undertaken to
deliver a product, products or parts of a product. Information provided
includes deadlines, description of requirements, techniques, completion
procedures etc. |
Project Mgr |
Team Mgr |
Per Proj. Plan |
ý |
Work Package |
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A progress report of information gathered at a Checkpoint
meeting, which indicates how work package/s being undertaken by a team are
progressing |
Team Mgr |
Project Mgr |
Per Work Pckge |
ý |
Checkpoint Report |
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The Board is to be kept informed of progress of project
without necessarily convening a board meeting. They will wish to know how
the project is performing against time, budget and quality; the outlook for
the plan; the products being completed and those due for completion; actual
or potential problems; review of significant project issues. |
Project Mgr |
Project Board |
Mth |
þ |
Highlight Report |
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Details of errors arising from a Quality Review, and
the actions to be taken |
Quality Reviewer |
Project Manager |
|
ý |
Quality Review – Error Report |
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The action list to follow-up a Quality Review |
Quality Reviewer |
Project Manager |
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ý |
Quality Review – Follow Up Action |
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At the end of the initiation, pilot and roll out
stages, an assessment is required of that stage. This will include how the
project is performing against time, budget and quality; the outlook for the
plan; a review of the business case and risk log; review of significant
project issues; project manager report. |
Project Mgr |
Project Board |
End Stage |
þ |
End Stage Report |
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A major communication is required when the Payroll
Office goes live with the pilot payroll. This must be carefully planned and
managed. |
Project Board |
All parties |
End Pilot |
þ |
S.23 Live Environment |
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The Board wishes to satisfy itself that the project has
achieved success. The Project objectives are listed and how they were met;
information is provided on project performance; indications of significant
change are provided; a quality statement; post project review plans. |
Project Mgr |
Project Board |
End
Proj. |
þ |
End Project Report |
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Updates for legacy payroll providers i.e. Capita and
Centrefile |
Project Executive |
Capita
Centrefile |
Asap |
ý |
Verbal and written briefings as required |
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